Answer first
TL;DR
CleanGuru leads this commercial cleaning bid shortlist for documented workloading, proposal creation and inspection handoff. Janitorial Manager connects bidding with site operations; CleanlyRun offers a lower published entry price; TidyQuote provides editable labor and margin inputs with document exports. Compare a defined facility scope, labor assumptions and the supervisor's handoff before choosing.
Scored shortlist
Quick comparison
| Rank | Provider | Best for | Score | Standout feature | Public entry price |
|---|---|---|---|---|---|
| 01 | CleanGuru | Commercial cleaners carrying detailed bids into inspection setup | 10.0/10 | Inspection forms can start from an existing janitorial bid | Basic $79/month displayed, one module |
| 02 | CleanlyRun | Small janitorial businesses needing a dedicated bid-writing tool | 9.0/10 | Editable workloading and margin in a browser-based bid tool | $24.95 USD/month |
| 03 | Janitorial Manager | Multi-site cleaners buying bidding within an operating platform | 8.8/10 | Bid costs compared with location labor performance | Platform from $1,000/month displayed |
| 04 | TidyQuote | Commercial cleaners wanting editable proposals and cost inputs | 8.5/10 | PDF and Word proposals with a customizable task library | Starter $29/month displayed |
Scores describe documented buying fit. They are not customer ratings or independently measured performance. A 10 means all checks have direct public support. It does not imply flawless service.
Research notes
What counts as commercial cleaning bidding software?
Four products qualified by documenting commercial cleaning calculations and customer-facing proposals. The comparison covers labor inputs, service frequency, bid records and operational handoff.
A commercial bid can require rooms, tasks, consumables and recurring frequencies. An instant residential estimator may answer a different question. The existing AI cleaning estimator comparison covers that adjacent category; this page does not require an AI feature for eligibility.
Product analysis
What does the public evidence support?
Each entry separates provider documentation, editorial analysis, buyer fit, and remaining verification work.
CleanGuru
Best for: Commercial cleaners carrying detailed bids into inspection setup
CleanGuru connects commercial bid preparation with reusable scope and inspection setup, which is useful when estimators hand work to supervisors.
Pros
- Workloading and wage inputs support a detailed commercial scope.
- Existing bid data can be reused when preparing another version.
Cons
- Production assumptions still need calibration against the buyer's work.
- The pricing page advertises a 14-day trial while some feature pages say 30 days.
Research and pricing details
Its bidding documentation covers room measurements and proposals. The bid-management page explains new versions using existing measurements, tasks and pricing. Inspection setup can begin from a janitorial bid.
Pricing: Basic is displayed at $79 per month for one module. Confirm the Janitorial module, inspection access and billing currency. Use the current checkout to resolve trial duration.
How we scored it
Scoring criteria:
- Labor estimating
- 10/10
- Contract proposal
- 10/10
- Bid handoff
- 10/10
- Evaluation access
- 10/10
See this ranking's criteria and scoring rulesOur full research methodology
Primary source:Official product documentation
CleanlyRun
Best for: Small janitorial businesses needing a dedicated bid-writing tool
CleanlyRun offers a focused janitorial bid tool at a published monthly price for buyers who do not need a full operating platform.
Pros
- The monthly price is explicitly published in USD.
- Proposals can include custom sections and supporting documents.
Cons
- A direct handoff to scheduling or inspection records was not documented.
- The software's default rates do not establish labor needs at a particular facility.
Research and pricing details
The official product page documents workloading, editable margins and customizable proposals. It also describes stored bid lists and reusable documents. The public workflow centers on preparing bids; it does not establish an automatic transfer into cleaner schedules or inspections.
Pricing: $24.95 USD per month as published. Confirm current trial terms and any account limits before subscribing.
How we scored it
Scoring criteria:
- Labor estimating
- 10/10
- Contract proposal
- 10/10
- Bid handoff
- 5/10
- Evaluation access
- 10/10
See this ranking's criteria and scoring rulesOur full research methodology
Primary source:Official product documentation
Janitorial Manager
Best for: Multi-site cleaners buying bidding within an operating platform
Janitorial Manager is suited to evaluating bids alongside location budgets and operating records within the same platform.
Pros
- Facility expenses and margin calculations are documented.
- Bid and location records sit alongside time-tracking tools.
Cons
- A broad operating-system purchase may be excessive for a company needing only proposals.
- Accepted-scope transfer, frequency controls and migration need a demonstration.
Research and pricing details
The bidding feature page describes labor, supply and margin calculations, with optional ISSA-based templates or the company's own settings. It also connects bid expectations with time tracking. The pricing page describes a broader operational subscription.
Pricing: Plans start at $1,000 per month as displayed. Pricing varies with buildings, features and service scope; confirm currency and the proposed configuration.
How we scored it
Scoring criteria:
- Labor estimating
- 10/10
- Contract proposal
- 7.5/10
- Bid handoff
- 7.5/10
- Evaluation access
- 10/10
See this ranking's criteria and scoring rulesOur full research methodology
Primary source:Official product documentation
TidyQuote
Best for: Commercial cleaners wanting editable proposals and cost inputs
TidyQuote gives commercial cleaners editable cost inputs and exportable proposals, with photo-assisted scope features on higher plans.
Pros
- Labor, supplies and profit-margin inputs are explicitly editable.
- PDF and Word proposal exports are documented.
Cons
- Inspection or scheduling handoff is not established by the reviewed pages.
- Image-analysis limits vary by plan, and suggestions require human checking.
Research and pricing details
The rendered feature page documents labor rates, supply costs, profit margins and room-level proposals. The pricing page puts the calculator and proposals in Starter, while higher plans add image analysis. The photo feature's accuracy was not tested.
Pricing: Starter is displayed at $29 per month; Pro at $49 and Business at $89. Confirm currency, image limits and trial access before purchase.
How we scored it
Scoring criteria:
- Labor estimating
- 10/10
- Contract proposal
- 10/10
- Bid handoff
- 2.5/10
- Evaluation access
- 10/10
See this ranking's criteria and scoring rulesOur full research methodology
Primary source:Official product documentation
Research notes
How should cleaners compare commercial bid calculations?
Run the same facility walkthrough through each finalist and reconcile the labor, supplies and recurring scope line by line.
Start with a buyer-created test facility or an authorized existing contract. Enter room areas, fixture counts, cleaning tasks and frequencies. Change one frequency and inspect what happens to the monthly total. Check whether consumables, periodic floor work and day-porter coverage are included or quoted separately. These are proposed evaluation scenarios; no product was tested here.
Next, replace the default wage and production assumptions with figures the business can substantiate. A calculated margin depends on the inputs. Ask a supervisor to compare the proposed work with available staffing and the time required at similar sites.
Finally, inspect the customer document and operational handoff. The proposal should make included work and exclusions understandable. The supervisor should receive the accepted scope without reconstructing it from sales notes. The cleaning inspection software comparison covers the next quality-control step.
Frozen method
How were commercial cleaning bid tools scored?
Labor estimating receives 35%; Contract proposal receives 30%; Bid handoff receives 20%; Evaluation access receives 15%.
| Criterion | Two equally weighted checks |
|---|---|
| Labor estimating | Area, task, or production-rate inputs; Editable labor cost or margin inputs |
| Contract proposal | Commercial cleaning scope and frequency; Customer-facing proposal generation |
| Bid handoff | Stored or reusable bid records; Accepted scope transferred to operations or inspection |
| Evaluation access | Public trial or demo; Scoped published price |
Each check earns 5 for direct public support, 2.5 for partial support and zero for missing or unresolved documentation. Each criterion totals up to 10. A documentation gap does not prove a missing private capability.
| Provider | Labor estimating | Contract proposal | Bid handoff | Evaluation access | Exact total |
|---|---|---|---|---|---|
| CleanGuru | 10 | 10 | 10 | 10 | 10.000 |
| CleanlyRun | 10 | 10 | 5 | 10 | 9.000 |
| Janitorial Manager | 10 | 7.5 | 7.5 | 10 | 8.750 |
| TidyQuote | 10 | 10 | 2.5 | 10 | 8.500 |
The unrounded weighted score determines order. Ties use the first criterion, then alphabetical provider name. The candidate universe and checks were frozen on September 5, 2026 for service-listicles-1.0.
Evidence limits
Research limitations
Scores reflect documented workflow coverage. Estimate accuracy and contract-win rates were not tested. Default labor and production assumptions remain unverified for each buyer's facilities.
TidyQuote's product information was checked in a rendered browser because its plain HTML response did not expose the features. CleanGuru's trial duration differs between reviewed pages and needs confirmation. Prices and module inclusions can change; commercial arrangements did not affect ranking order.
Buyer questions
Frequently asked questions
Can commercial cleaning bid software use local wage rates?
CleanGuru documents editable wage inputs, and TidyQuote describes customizable labor rates. Enter the business's labor assumptions and check how payroll-related costs are represented. A software default does not prove the cost of servicing a particular building.
Can a commercial cleaning bid include carpet or floor work?
CleanGuru documents carpet and tile modules, while CleanlyRun describes specialty-work items. Confirm whether periodic work belongs in the recurring fee or a separate line item, and whether the purchased plan includes the relevant module.
Can cleaners prepare a commercial bid without detailed room measurements?
Ask the vendor which alternative inputs its estimator accepts, then mark any assumptions clearly. Missing measurements can affect the scope and labor calculation. A preliminary proposal should identify what must be confirmed at a walkthrough before the price is treated as final.
Can a cleaning company try bid software before paying?
TidyQuote advertises a 14-day trial, and CleanlyRun and CleanGuru also offer trial paths. Check the available plan, export limits and cancellation terms. CleanGuru's reviewed pages disagree about trial length, so confirm the current offer at signup.
Research notes
Corrections and additional evidence
Submit current documentation through the Rankings Desk corrections page. Evidence submissions do not purchase a score or ranking position.
Improve the record
Have stronger evidence?
Companies can submit current documentation, pricing, corrections, and working demonstrations for editorial review at no charge.